Subject: IR Digest - December 16, 1999 Issue
From: Sue Cady (sac0@Lehigh.EDU)
Date: Wed Dec 15 1999 - 20:35:52 EST
IRDIGEST - December 16, 1999 - Lehigh University Information Resources CONTENTS --How to Set Up Phone/Email during Holiday or Semester Break --Away from Campus? Web-based Email Now Available --LEWIS Update --ASA Catalog Links To 800+ Electronic Business & General Periodicals --New Web Page Offers Easy Account Management --Computing and Library Hours for Exams, Holidays, Break Subscription, archive and contact information are at the bottom of this digest. HOW TO SET UP PHONE/EMAIL DURING HOLIDAY OR SEMESTER BREAK Take advantage of Lehigh University technology to ensure communications over breaks. Put an extended absence greeting on your telephone. From Voice Mailbox main menu, choose 4 for personal options, 3 for greetings, 2 for extended absence greeting. You will be prompted to record your message. Send email correspondents automatic notification of your absence. See the Mail Forwarding section in the New Accounts Eases Management item in this digest. To access your email while off campus from any computer connected to the Internet, see the next item on Web-based email. AWAY FROM CAMPUS? WEB-BASED EMAIL NOW AVAILABLE by Bob Kendi Information Resources has recently installed the Web mail program IMP. IMP does not replace Netscape Messenger, the recommended mail client at Lehigh. What s the advantage of using IMP rather than an email client like Netscape Messenger? It allows users to send or receive email from any Web browser. For example, a faculty member attending a conference could check her email from any computer connected to the Internet. In some cases this might avoid making a long distance toll call to Lehigh. It also avoids the configuration process at public sites. All that is required is an Internet connection and a web browser. Such services are becoming increasingly common at conferences/conventions, hotels, and cyber cafes. Users can access their Lehigh IMAP mail folders by pointing their browser to http://www.lehigh.edu/imp and simply logging in with their normal Lehigh username and password. There are, however, various drawbacks to using IMP regularly due mainly to its limited range of features. For example, it does not offer an address book or support nicknames. For more information about IMP and how to use it, please refer to this Help Desk document: http://www.lehigh.edu/~inhelp/faq/qa/imp2.html For information about Lehigh's preferred on-campus Web-based mail protocol, IMAP, please refer to: http://www.lehigh.edu/~inhelp/faq/qa/emailimap.html. LEWIS UPDATE by Jean Farrington The LEWIS (Lehigh's Enterprise Wide Information System) project is moving aggressively forward with the focus of activity on the Student and Financial Aid systems currently. The first of two mock registrations will be held the week of December 13th which will test admitting students, assigning housing, assessing them for tuition and room and board, registering them for classes, printing their class schedules, and assigning them grades. A number of system reports will be run and tested as well. All of these are functions of SCT's Banner 2000 Student system. The financial aid team is also working very hard to bring specific components of the Banner Financial Aid system up in mid February. This is necessary in order to be able to generate financial aid letters for the incoming freshmen for Fall 2000. To keep everyone on campus up-to-date with who is involved with LEWIS, the scope of the project, and the latest developments, there is now a public LEWIS Web site. It is still a work in progress, but will be updated frequently. Check it out at: http://www.lehigh.edu/lewis ASA CATALOG LINKS TO 800+ ELECTRONIC BUSINESS & GENERAL PERIODICALS By Christine Roysdon and Sharon Wiles Young Users searching the Lehigh catalog can now find more than eight hundred Web links to full text periodicals added through the new ProQuest Sitebuilder service. While previous journal programs have focused on scholarly journals from selected publishers, the new program provides access from the catalog to full-text titles indexed in ABI Inform, an abstracting/indexing service in business, and Periodicals Abstracts, which covers general periodicals and selected scholarly publications in the socials sciences and humanities. Titles available through the ProQuest Sitebuilder service include several hundred business titles, such as the Journal of Marketing Research and Journal of Accounting Research. It also encompasses general periodicals such as Harper s and The Nation. Scholarly offerings are exemplified by such titles as The American Journal of Sociology or the Journal of Abnormal Child Psychology. Lehigh is one of the first institutions to thoroughly integrate holdings available through Sitebuilder into the catalog. Titles for this linkage were selected by Client Services librarians. Links were added to the catalog by Information Organization team members. NEW WEB PAGE OFFERS EASY ACCOUNT MANAGEMENT by Blair Bernhardt Information Resources has instituted a number of changes to make it easier for individuals to access and control their own computing resources. These changes range from allowing synchronization of Novell (i.e., LAN - local area network) and AFS (i.e., email, SGI workstation computing, etc.) passwords through Web-based access to account parameters such as disk space utilization and electronic mail functions. To enhance network security, all IR computing sites now require passwords to access the LAN. As prior to this semester most students did not have Novell accounts, a process was implemented to allow individuals to not only open Novell LAN accounts, but also to synchronize the account name and password with their AFS accounts. Once this process has been run, the same username and password are used to log into LANs within departments (or IR sites) and to access electronic mail. By rerunning this same process, account passwords can be reset if they are forgotten. While most students have now run through this "open" process (http://www.lehigh.edu/open), many faculty and staff members have yet to do so and are encouraged to do so at their earliest convenience. Access to the Account/Mail Maintenance Web page (http://www.lehigh.edu/account) requires the user to enter a username and password (an AFS password, if the passwords have yet to be synchronized). Once accessed, the following functions may be performed: Account Maintenance Functions ---Disk Quotas - this option displays the amount of disk space allocated and in use by the account accessing this information. It also displays the total amount of space in use for the filesystem on which the account resides (i.e., if the filesystem is full, nobody can write files to that location). These numbers are reported for the Network Server (where mail folders and other Network Server files reside), the mail spool space (where incoming mail (the INBOX) is stored), and for AFS files (where personal web pages and AFS files are stored). ---Change Password - this option runs the "open" process as described above. ---Update Directory - this option allows the address of personal web pages to be entered so they will be displayed with Campus Directory entries on the web. Electronic Mail Functions --Mail Forwarding - this option allows email sent to your Lehigh account to be forwarded to another email account. It also allows Vacation notification, which is a special form of forwarding in which the message is received into your INBOX, and a message (of your choosing) is automatically returned to the sender informing him or her of your absence. If email forwarding or vacation notification is currently in effect, this option is used to discontinue the forwarding or vacation notification. ---IMAP Setup - this option converts Network Server mail so it can be accessed using an IMAP compatible mail program (e.g., Netscape Messenger). This only has to be done once. ---READ_disable Flag - this option either disables reading email on the Network Server or enables reading email on the Network Server. While it is possible to read email on the Network Server at one time, and read it through IMAP at another time, simultaneously reading mail through the two systems can corrupt your mail queue. Disabling email on the Network Server prevents accidentally going into email on the Network Server at the same time that mail is open in a Netscape window. ---Email Alias - this option allows an alias to be set up for your incoming electronic mail. This alias is typically of the form firstname.lastname and can take the place of your four character id when receiving mail (i.e., firstname.lastname@lehigh.edu). Other Functions: W3Setup - this option allows an initial World-Wide-Web homepage to be set up for your account. COMPUTING AND LIBRARY HOURS OVER HOLIDAYS AND BREAK All computing sites and library facilities are closed December 24th, 25th, 31st, January 1st & 2nd For detailed Library Hours consult: http://www.lehigh.edu/ir/irhelp/irmain.html For detailed Computing Hours consult: http://www.lehigh.edu/ir/irhelp/computreg.html NOTE: During the holiday break, IR will be upgrading the projectors in the classrooms at Neville 3, EWFM 292 and Whitaker 257. Also two new classrooms, Packard 360 and RBC 161, will be equipped with presentation technology during this time. For more specific upgrade details see: http://www.lehigh.edu/~lucc/operations/facilities/sitenews99.html. Send your comments or suggestions for future topics by replying directly to the list. ******************************************************* TO SUBSCRIBE TO IRDIGEST: Send email to: listproc@lehigh.edu Type in the body of the message: subscribe irdigest <your name>. Call the IR Help Desk (84357) if you have any difficulty in subscribing. IRDIGEST archives are located at: http://www.lehigh.edu/lists/archives/irdigest
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